Bylaws
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ARTICLE I
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Name
The name of this society shall be the
Gamma Omega Chapter of Phi Beta Delta.
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ARTICLE II
- Aim
The aim of Phi Beta Delta is to
recognize and encourage high
professional, intellectual and personal
achievements in the field of
International Education. The Society
will serve as a means of encouraging
interdisciplinary and intergenerational
contacts and promoting the exchange of
ideas and information in the area of
international affairs among students,
faculty and staff of Virginia Tech and
other academic institutions.
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ARTICLE
III -
Membership
SECTION I
Membership shall be based on criteria
established by the membership committee
and approved by the governing board in
accordance with the aims of the
organization. The criteria are as
follows:
For Study Abroad
Students:
- Upper
division or graduate standing.
- Completion of
a minimum of one semester of study
abroad or a summer experience of no
less than five weeks in length and
approved by Virginia Tech's Director
of International Exchange Programs (DIEP).
Any exceptions to this policy will
be adjudicated on a case by case
basis by the membership committee
and the DIEP.
- Demonstrated
academic excellence (Minimum
Cumulative GPA): Graduate
Students--3.6, Undergraduate
Students-- 3.2
For International
Students:
- Upper
division or graduate standing.
- Minimum of
one year residence at Virginia Tech.
- Demonstrated
academic excellence (Minimum
Cumulative GPA):
Grad students -- 3.6, Undergrad
students -- 3.2
For Faculty and Staff:
- Nomination by
two members in good standing.
- Demonstrated
interest and involvement in
international scholarly activities
(e.g. Fulbright, research ,service
or teaching overseas,
publications/presentations,
significant contribution to campus
international educational programs).
SECTION II
Honorary Membership
The governing board may, from time to time,
name honorary members who would not normally
qualify for regular membership, or whom it
is desired to honor in a special way. Such
persons shall pay no dues or fees.
SECTION III
Candidates for membership will be approved
by the members of the governing board of the
chapter and will be offered the opportunity
to participate in the annual initiation
ceremony. Participation in the ceremony is
expected, although exceptions may be made
due to the existence of extenuating
circumstances.
- ARTICLE IV - Governing
Board
Section I
The Governing Board shall include both
faculty and students members and may include
members of the University staff.
Section II
The Governing Board shall consist of the
President, Vice President (faculty), Vice
President (International student), Vice
President ( US student), Secretary,
Treasurer and the chairs of the standing
committees, plus the Chapter Coordinator and
Assistant Coordinator(s). The Vice Provost
for International Programs shall serve as a
nonvoting ex-officio member of the Board.
Section III
The Governing Board shall establish standing
committees, all of which must include
faculty and students members and may include
members of the University staff.
Section I
The elected officers shall be President,
Faculty Vice President, International
Student Vice President, US Student Vice
President, Secretary and Treasurer.
The Chapter
Coordinator and Assistant Coordinator(s)
shall be appointed by the Vice Provost for
International Programs with the concurrence
of the Governing Board of the Chapter.
Section II
The President shall preside over meetings of
the society, shall appoint committees with
the approval of the Governing Board, and
shall perform all other duties belonging to
the Chief Executive Officer. This officer
shall serve as Chair of the Scholarship
Development and Awards Committee.
Section III
The Faculty Vice President shall preside in
the absence of the President and shall serve
as Chair of the Membership Committee. This
officer shall perform other duties as
assigned by the President.
Section IV
The International Student Vice President
shall serve as liaison with the Cranwell
International Student Center and the
International Student Community and shall
serve as Chair of the Program Committee. In
the absence of the President and Faculty
Vice President, this officer may preside at
Governing Board meetings.
Section V
The U.S. Student Vice President shall serve
as liaison with the International Exchange
Programs Office in the Office of
International Research, Education, and
Development and shall serve as Chair of the
Publication Committee. In the absence of the
President, Faculty Vice President, and
International Student Vice President, this
officer may preside at Governing Board
meetings.
Section VI
The Secretary shall keep minutes of all
meetings, shall handle chapter
communications, shall keep a complete roster
of all members initiated and shall keep a
record of candidates eligible for
membership.
Section VII
The Treasurer shall collect and give
receipts for all monies collected, shall
make disbursements upon order of the
Society, shall keep an accurate and complete
record of all receipts and disbursements and
shall report this record of funds to the
Society on a regular basis.
Section I
The standing committees of the Society shall
include the following:
- Membership
Committee
- Program
Committee
- Publication
Committee
- Scholarship
Development and Awards Committee.
Other committees may be
established by the Governing Board as
needed.
Section II
Membership Committee The membership
Committee shall recommend standards for
admission to the Society and will receive
and recommend nominations for membership,
and shall consist, at a minimum of the
Chair, who shall be The Faculty Vice
President, plus a minimum of three
additional members of the Society.
Section III
Program Committee: The Program Committee
shall plan activities and ceremonies for the
Society and shall consist, as a minimum of
the Chair, who shall be the International
Student Vice President, plus a minimum of
three additional members of the Society.
Section IV
Publication Committee: The Publication
Committee shall plan and arrange for the
publicity of the activities and
accomplishments of the Society and shall
consist of the Chair, who shall be the U.S.
student Vice President, plus a minimum of
three additional members of the Society.
Section V
Scholarship and Awards Committee: The
Scholarship and Awards Committee shall plan,
coordinate, and implement appropriate
mechanisms to recognize academic achievement
in the international arena and shall consist
of the Chair, who shall be the President of
the Society, plus a minimum of three
additional members of the Society.
- ARTICLE VII - Dues and
Fees
Section I
The membership initiation fee shall be paid
by each undergraduate, graduate, faculty and
staff candidate at or before the time of
initiation into the Society. The amount of
this fee shall be determined by the
Governing Board and shall be paid to the
treasurer prior to the initiation ceremony.
Section I
The Governing Board shall establish a
nomination committee, which will recommend a
single slate of officers to the board during
the spring semester.
Section II
Elections will be conducted by secret ballot
and shall include a provision for write-in
candidates. Secret ballots shall be mailed
to the general membership at least two weeks
prior to the date set for the counting of
ballots.
Section III
Election to office will require receipt of a
majority of valid ballots cast.
Section IV
In the event of resignation or inability to
serve on the part of an elected officer of
the Chapter, the Governing Board shall,
after consultation with knowledgeable
members of the Chapter, appoint a
replacement who shall serve until the next
regular election.
- ARTICLE IX - Amendment
of the Bylaws
Section I
Proposed amendments to the by-laws may be
presented to the Society, in writing, at
least one meeting before it/they are to
voted upon.
Section II
Approval by a majority of the voting member
present at a regular meeting shall be
required for passage of a proposed
amendment. The amendment shall become
binding immediately thereafter.
Section I
The percentage of members constituting a
quorum shall be 35%.
Section II
In voting, a majority shall consist of over
fifty percent of those voting.
- ARTICLE XI -
Parliamentary Authority
Robert's Rules of
Order, (Revised), shall govern the Society
in all cases to which they are applicable.
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